Procurement & Logistics Assistant

Summary The Procurement & Logistics Intern serves as a vital support asset for the VISTA Initiative, facilitating essential operations in procurement, logistics, inventory control, and asset management. This position offers an ideal entry-level platform for individuals seeking to develop hands-on expertise in supply chain dynamics within the context of humanitarian and development work. Responsibilities Prepare and organize procurement documentation for efficient filing and retrieval. Gather and structure competitive quotations from various suppliers. Act as a liaison to facilitate clear communication with vendors and service partners. Process purchase requests, generate purchase orders, and manage associated paperwork. Oversee stock levels and ensure accuracy in inventory record-keeping systems. Receive, inspect, and document incoming goods and supplies. Monitor asset locations and maintain up-to-date records regarding asset maintenance. Coordinate logistical arrangements for internal meetings, training sessions, and field operations. Manage transportation and delivery schedules as directed. Maintain a systematic and organized filing system for all procurement and logistics materials. Adhere strictly to the VISTA Initiative's established procurement and logistics protocols. Execute additional tasks and duties as assigned by the direct supervisor. Requirements: Strong organizational skills with the ability to manage multiple documentation tasks. Proficiency in handling supplier communications and gathering quotations. Attention to detail for accurate record-keeping and inventory management. Understanding of basic logistics and supply chain procedures. Ability to follow established organizational protocols and guidelines. Capacity to perform assigned duties with minimal supervision while maintaining high standards.