Executive Assistant

P-1484

Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. As we continue to expand globally, we are seeking an experienced Executive Assistant in Costa Rica to support our executive leadership team. This role will work closely with Executives in Costa Rica and the United States, managing complex calendars, orchestrating high-impact meetings and events, and serving as a trusted liaison with internal and external stakeholders. Occasional travel may be required to support critical company initiatives and events.

Impact you will have:

• Executive Assistants are empowered to focus on strategic priorities, resulting in a more effective and agile organization.
• Proactively manage and optimize complex, multi-time zone calendars, ensuring alignment with business priorities and anticipating potential conflicts.
• Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget.
• Act as the primary point of contact for all meeting and event requests, maintaining a high standard of service and responsiveness.
• Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
• Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings, ensuring leaders are well-prepared and informed.
• Provide coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset.
• Handle highly confidential information with the utmost discretion and integrity.
• Foster cross-functional collaboration by building strong relationships with other EAs, business partners, and stakeholders across the organization.

What we look for:

• • 5+ years of executive administrative experience, preferably in a global technology or software organization.
  • Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
  • Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
  • Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
  • Ability to communicate with C level Executives Assistants
  • Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
  • Experience planning and executing large-scale meetings, events, and travel logistics, including budget management and vendor coordination.
  • High level of discretion in handling sensitive information and confidential matters.
  • Proactive, solution-oriented, and adaptable to changing priorities and environments.
  • Willingness to adjust working hours to support executives in different time zones (primarily US).
  • Occasional travel to the United States is required. B1/B2 preferred